It’s 9:00 am and you feel the rush of the day. You’re not sure if you’ll complete everything you thought you could. If this your daily routine, then it’s time to change some things. It’s better to be ahead of that behind any day of the week. Below are 5 quick tips to utilizing your 24hrs. It cost to be late.
1. Monitor each hour of your day
It’s important that you monitor each hour of your day. Not only should you monitor them, you should record them. I use the app called Toggl. This is an awesome app because it allows me to track my time spent on different projects and tasks. I currently use their free version, but their paid version offers a ton of upgrades. I’m very cautious about what I spend my time on. Once a week Toggl sends me a report on my hours worked and I’m able to get a better view of what is taking up most of my time and where I need to be more productive at.
2. Break your day down into manageable time chunks.
When planning my day, I normally schedule everything in 15 minutes, 30 minutes, and 1-hour blocks. This helps me remain on task and to know what needs to be accomplished. For example, from 9:00 am to 9:15 am each morning, which is 15 minutes, I check my emails. Realistically, Mondays I can easily spend a full 15 minutes checking emails if not more just because I’m catching up on emails I got over the weekend that I didn’t respond too. Tuesday through Friday I honestly never go over 10 minutes. This includes checking all emails, responding and reading important articles. I then repeat this same 15-minute block activity at 3:00 pm later in the day. Another example is when it’s time for me to write. I block off one hour off time and focus on writing solely.
3. Limit your email usage to 1-hour max per day
As I mentioned in step number 2, limit your email access to 1-hour max per day. You can easily find yourself in your inbox aimlessly wondering around. One trick I used is to cut off all notifications for email. It’s pointless to keep jumping in your inbox every second on to not see a new email. It’s not efficient. Consistently checking emails can slow your production down in a major way.
4. Plan your week the week before
I know you’ve heard of the phrase “Plan your night before” but I want to encourage you to take it a step further and plan your week ahead of time. Normally on Sunday night’s, I’m able to plan out my entire following week. This helps out tremendously because I’m not as unsure about what is going to happen on what day. Sure, things tend to get mixed up and moved around but I have a solid guideline for the week as to what needs to happen.
5. Delegate unnecessary task
Lastly, you need to delegate those unnecessary tasks. These are things that most people would do for $10/hr. Things such as emails, customer service calls, social media engagement, etc… Things that take you away from your core skills. A perfect example would be if you’re writing a book and you are a great writer but horrible book cover designer. It would make sense for you to be to designing when you could simply hire someone from http://www.fiverr.com to create that for you. Takes them an hour or so versus it taking you two months.
The goal of this blog is to get you utilizing each hour and minute of your day. To be productive this is what it’s going to take. If you have suggestions or comments please feel free to drop them below. We would love to hear from you.